PAKISTAN CENTRE FOR DEVELOPMENT COMMUNICATION – Research – Publications

essential resource for every organization

Get this amazing compendium of organizational policies and procedures especially developed for NGOs and nonprofit organizations in Pakistan.

An anthology of professionally written documents that will facilitate your management & team to perform tasks more effectively and efficiently.

The policies and procedures in this collection will create an atmosphere of checks & balances within the organization by improving communication & accountability systems.

As you may know, donors are giving more funds to NGOs with written policies and procedures. On the other hand, a lack of written policies and procedures is the number one reason for the rejection of proposals by donors.

The collection has more than 100+ essential policy documents, templates and forms to meet everyday organizational needs.

Human Resource Policy

• Includes Employee Orientation Template (Mission /Vision, Equal Opportunity Policy, Organizational Background, Activities, Introduction to HR Policy, Organogram, Offices/Locations
• Organizational Code of Conduct Template
• Recruitment Policy Template (Initial requests, Advertising, Internal candidates, Recruitment process)
• Contracts Template (Employment/Service/ Consultancy Contracts, Contract modification, Probation, Confirmation, Award of Contracts)
• Remuneration Policy Template (Salaries, Salary Grid, Salary advance, Overtime work, Annual salary review)
• Benefits Template (Annual Leave, Sick leave, Maternity leave, Paternity leave, Compassionate leave, Study leave, Leave without Pay, Holiday bonuses, Death grant)
• Personnel Policies Template (Organization and employee responsibilities, Transfers and Postings, Working schedule, Performance Evaluation, Attendance management, Confidentiality, Dress Code, Outside Employment, Employee Records, Exit Interview, Identification Card, Internal Mobility, Resignation, Termination, Retirement)
• Grievance Settlement Policy Template
• Travel Policy Template
• Conflict of Interest Policy Template
• Fault Tolerance Policy Template
• Administrative Access Policy Template
• Staff Training Policy Template
And lot more ...

Essential templats

• Staff Clearance Form • Staff Compensation Adjustment Form • Employee Grievance Form • Confirmation of Resignation Template • Job Applicant Evaluation Form • Job Description Form • Workflow Diagram Template • Sample Organizational Values • Time Sheet Template • Staff Training Needs Assessment Template • Reference Check Form • Notice of Termination due to Poor Performance Form • Leave Application Form

Communication Policy

• Website and Social Media Policy • Media Relations Policy • Internal Communications Policy • Organizational Graphic & Branding Standards • Knowledge Management Policy • Information Disclosure/Transparency Policy • Print Service Policy • Communication Matrix

IT Policy

• Computer Hardware/Software Purchase and Deployment Policy • Disaster Recovery Policy • Disk Space Quota Policy • Email Policy • Hardware Service Policy • Help Desk Policy • Internet Usage Policy • Software Purchase and Deployment Policy • Software Service Policy • User Privileges Policy

Governance Policy

• Structure of BoD • Tenure • Responsibilities of BoD • Selection of BoD • Meeting Schedule • Privileges • Evaluation • Termination Procedure

MORE POLICIES for NGOs

Anti-Sexual Harassment Policy - Gender Equality Policy - Finance Policy - Internal Audit & Compliance Policy - Procurement Policy - Environment Conservation Policy - Inventory Policy

Planning Templats

• Human Resource Planning Template • Staff Target Setting Template • Program Log Frame Template

Evaluation Templates

• Board Effectiveness Evaluation Template • Individual Board Member Performance Evaluation Template • Board Meetings Evaluation Template • Staff Performance Evaluation Template • Prospective Board Member Evaluation Sheet

BENEFITS OF THIS MANUAL

Organizational Development

The collection of policies and procedures is particularly useful for new or small-scale nonprofits/ NGOs that does not have the financial resources to hire costly consultants and firms to develop organizational policies. This manual can instantly give a solid start to your organizational policy framework and practices

Meet Global Standards

With little investment and effort, you can change the policy and regulatory environment of your NGO, up to global standards.

Get More Funds

Donors around the world and in Pakistan, prefer to select only those nonprofits that have written policies and documented procedures. Organizations that do not fulfill this important requirement are immediately refused for funding from donors. These policies are also important for getting registration from government departments, under various laws for nonprofits.

More Coordination

The availability of written policy guidelines and templates will significantly boost coordination, documentation, decision-making and impact assessment of various functions within your organization like program planning & implementation, HR, finance, administration, procurement, and communication.

Greater Accountability

The policies and procedures present in this collection will create an atmosphere of checks & balances within organization by improving communication & accountability systems.

More Transparency

With this collection, you can increase your organization’s credibility and transparency in the eyes of donors, government officials, community members, media and other stakeholders.

Who Should Use This Manual?

NGOs in the field of education, health, environment, human rights, agriculture, water supply, income-generation, etc

LSOs

VOs/WOs/COs

CBOs

Corporate Social Responsibility Projects

Advocacy Networks

Schools, Madrassahs, Hospitals, Clinics, Universities Registered as Social Initiatives

Think Tanks & Research Organizations

Income & Savings Groups

Charity Organizations (orphanages, shelter homes etc)

Relief & Rehabilitation Groups for Disaster Affected People